Administrative

Board meets in July

September 01, 2005

UNIFIED SCHOOL DISTRICT NO. 372

SILVER LAKE, KANSAS 66539

Members Present: Sam Grant, Susan Runyan, Cindy Hill, Cindy Hawkins, Cheri Corwin, and Clint Wichman.

Others Present: Dr. Steve Pegram, Superintendent; Jim Lindstrom, Jr./Sr. High Vice Principal; Rhonda Dewey, Grade School Principal; Shannon Reid, Deputy Clerk; and guests. Not Present: Larry Winter and Brett Hamilton

Call to Order: Mr. Grant called the meeting to order at 6:00 p.m. in the district office.

Reorganization of Board of Education of the 2005-06 School Year:

President: Hawkins moved to approve Bryant as president of the Silver Lake Board of Education. Wichman with the second. 6-0

Vice President: Hawkins moved to approve Sam Grant as vice president of the Silver Lake Board of Education. Wichman seconded the motion. 6-0

KASB Governmental Relations Representative: Hill moved to approve Bryant as the KASB representative and Runyan seconded the motion. 6-0

Food Service Hearing Officer: Runyan moved to approve Hawkins as the Food Service Hearing Officer and Corwin seconded. 6-0

Approval of Agenda: Grant made the motion to approve amended agenda and Hill seconded the motion. 7-0 Attached is the list of amendments.

Approval of Minutes June 8 & June 29, 2005: Hawkins made the motion to approve the minutes of the June 8 & June 29, 2005 meetings. Corwin made the second, 7-0

Welcome Guests: Mr. Bryant welcome all guests in attendance.

Positive Comments: Mrs. Hawkins welcomed Clint Wichman as a new board member. Mrs. Hill commented on the success of the Jr High Cheerleading car wash, with Bryant commending them for doing a great job. Hill praised the state baseball team for being asked to participate in the Parade of Champions for the Sunflower State Games.

Public Communications: Greg Vahrenberg of Piper Jaffray presented an option for refinancing the Series of 1997 General Obligation Bond Issue. Ryan Freed did a presentaion from the Kansas Energy Office of the study conducted on the grade school buildings for energy efficiency. An analysis is being complied and will be presented to the Facilities Committee consisting of Sam Grant and Cindy Hill with the results.

Financial Report: Dr. Pegram reviewed this report with the Board.

BOARD CONSENT ITEMS

C1 Payment of the Bills and the Treasurer's Report: Attached and included in the minutes. Moved to an action item.

C2 Recommended Substitute Salaries: The BOE approve the recommended rates as listed for certified and non-certified substitutes for the 2005-06 school year.

C3 Out of District Applications: Delete due to no applications submitted.

C4 Employment of Personnel: Moved to an action item.

C5 Appointments: The BOE approve the appointments for the 2005-06 school year as present.

C6 Establishment: The BOE approve the establishment of the Official Fund Depositories for the District to be the Silver Lake Bank, Official Newspaper to be- The Ledger- Silver Lake, establish Regular Board of Education Meetings Dates, Time, and location-meeting dates be established as follows: August 10th, September 14th, October 12th, November 9th, December 14th, January 11th, February 8th, March 8th, April 12th, May 10th, June 14th, June 28th (year closeout), and July 12th. Meetings begin at 6:00pm, located at the Silver Lake District Office, Mileage Reimbursement Rate to be set at the state rate of .40, Petty Cash Funds-Grade School-$1,500, and District Office-$1,500, Activity Funds- be established for the Grade School and Jr./Sr. High School, School Lunch Prices- Elementary-$2.00, Jr./Sr. High School $2.10, Adults $2.50, extra milk- $.30, special milk-$.10, Textbook Rental- Kindergarten-$28.00 (includes $3 fee for T-Shirt), Grades 1-12-$50, Fees-$15 per semester will be charged for each high school vocational agriculture, industrial arts, photography, art, and business courses (accounting and computer classes), $10 per semester for Jr. High wood shop, home economics, and art, $20.00 per semester for music instrument rental, $13.00 band members (grades 5-12) for band shirt, District Per Diem- District per diem be established at $36.00 per day.

C7 Approvals: The BOE approve the use to facsimile signatures for the 2005-06 school year, early payment requests that incur a penalty or provide a financial benefit for the district, rescind board policy statements and any action take by the board that may be constructed as establishing policy prior to July 1, 2004, adopt the policy manual as presented effective July 13, 2005, milk bid from Robert's Dairy and the bread bid from Interstate Brands Corporation for the 2005-06 school year.

C8 Adoptions: moved to an action item.

***Amended Consent Agenda Items C2, C5, C6, and C7 were approved 7-0 with Grant making the motion and Corwin with the second. 7-0

REPORTS

BOE Member Reports: Corwin discussed hazing and bullying policies. Felt that needed to be more specific. Hawkins checked to make sure that Rule 52 is in Jr./Sr. High student handbook.

Superintendent Report:

+Principal's Reports: Mrs. Dewey suggested elementary gym times to be available to Silver Lake Teams first, then fill in slots with individuals. Rosters will be requested at the time of the signing for team slot. BOE considered this a good suggestion.

Prior Discussions:

+Coaching Evaluation Form: Mr. Lindstrom will conduct evaluation and keep on file. An addition will be made concerning health, nutrition, and conditioning which will require coaches to have knowledge on these subjects.

New Discussions:

+KASB Recommended Policies: Attached and included the minutes.

+Board of Education Committees: Dr. Pegram discussed the possibility of creating board of education committees.

+Board of Education Self Evaluation: Reviewed BOE self evaluation.

+2005-06 Budget: Budget needs to be submitted by September 7th. A motion was made by Grant and a second by Runyan for a special meetings to be held September 1, at 6:00 pm for district budget, board goals, and boardmanship.

+District Goals: These will be determined at special meeting held on September 1, 2005.

+Kolbe Analysis: Dr. Pegram requested that BOE members participate in analysis.

Other: None

BOARD ACTION ITEMS

*A1 2005-06 Budget Hearing: Delete-no date has been established at this time.

At 7:55 p.m., the board moved to go into executive session for the purpose of discussing personnel matters of non-elected personnel and that the board returns to of the open meeting at 8:25 p.m. The executive session is required to protect the privacy interests of an identifiable individual. Corwin made the motion to enter executive session and Hawkins with the second. 7-0

At 8:25 p.m., the board returned to the regular meeting and requested to return to the executive session for the purpose of discussing employer-employee negotiations and return to the open meeting at 9:00 p.m. A motion was made by Runyan and a second by Hill. 7-0

At 9:00 p.m., the board returned to the regular meeting and requested to return to the executive session until 9:20 p.m. Grant made the motion with Corwin with a second. 7-0

At 9:20 p.m., the board returned to the regular meeting and requested to return to the executive session until 9:30 p.m. Runyan with a motion and a second by Hawkins. 7-0

At 9:30 p.m., the board returned to the regular meeting.

*A2 Employment of Personnel: The BOE employed Mrs. Tandy Leinwetter to provide one block of instruction at the Junior high school, Mr. Tim Horgan as assistant Jr. High football coach, and approve Renae Cushing as an emergency sub for the 2005-06 school year. Motion made by Hawkins and Grant seconded. 7-0

*A3 Classified Compensation: The BOE approve the reduction of Steps 1 and 2 in the handbook and add an additional 2 steps to the salary schedule. The BOE established August 8, 2005 as the date to insert the additional steps to the classified handbook. Grant made the motion with Wichman making the second. 7-0

*A4 Payment of the Bills and Treasurer's Report: The BOE approve the payment of the bills and treasurer's report as submitted. Motion made by Hawkins and Hill with the second. 7-0

*A5 Adoptions: The BOE approved the adoption of Resolution 2005-2006-1 waiver from General Accepted Accounting Principles (GAAP) and fixed Asset Accounting, the use of the school calendar of 1116 hours. Resolution 2005-2006-2 Resolution to Establish Home Rule by Board of Education. Motion was made by Corwin and seconded by Grant. 7-0

---Miscellaneous: None

---Adjournment: Wichman made a motion to adjourn the regular meeting and Hawkins seconded the motion. Meeting adjourned 7-0 at 9:45 p.m.