December board minutes released
January 04, 2008
SILVER LAKE PUBLIC SCHOOLS
SILVER LAKE, KANSAS 66539
U.S.D. 372 BOARD OF EDUCATION
Regular Meeting
December 12, 2007
Members Present: Susan Runyan, Sam Grant, Cindy Hill, Clint Wichman, Cindy Hawkins, Ron Yoder, and Randy Matzke were present.
Others Present: Dr. Randy Freeman, Superintendent; Larry Winter, Jr/Sr High School Principal; Jim Lindstrom, Jr/Sr High School Vice-Principal; Ronda Pegram, Grade School Principal; Deb Howser, Special Ed Director;
Lori Campbell, Board Clerk; Brett Hamilton, Maintenance Director and guest.
Call to Order: Runyan called the meeting to order at 6:00 pm in the grade school music room.
Approval of Agenda: Dr. Freeman requested agenda items A8 and A9 be added. Cindy Hill made the motion to approve the addition, Sam Grant with the second. Approved 7-0
Approval of Minutes:The board approved the minutes of the November 14 and November 15, 2007 meetings. Sam Grant with the motion. Cindy Hawkins with the second. Approved 7-0
Welcome Guests: Runyan welcomed all guests.
Positive Comments: Cindy Hill commented on how well the dress rehearsal of the musical went. Clint Wichman attended the Thanksgiving dinner at the grade school. Mr. Wichman stated the food was really good and the service was excellent! Randy Matzke congratulated the SLHS football team and CJ Hamilton for an outstanding season. He also wanted to recognize the PTO for a successful Pancake Feed and Photos with Santa.
Public Communications:
Facilities Update from Brett Hamilton: Trees have been removed; playground equipment moved; area is ready to be leveled and footings put in.
Presentation by Mrs. Howser RE: Bullying - The district is developing a bullying plan and procedures based on the passage of Senate Bill 68. On February 18, there will be a staff inservice on bullying. Upper elementary, junior high and high school students will take part in a bullying survey.
Financial Report: Dr. Freeman reviewed the three-year expense comparison.
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B O A R D C O N S E N T I T E M S
C1 Approve Payment of the Bills and Treasurer’s Report
The BOE approved payment of the bills and the treasurer’s report as presented.
C2 Employment of Personnel
The BOE employ David Schooler as an assistant Jr. High boy’s basketball coach and Mrs. Rebecca Corber as a para-educator.
Grant made a motion to approve the consent items and Hill seconded. Approved 7-0
R E P O R T S
BOE Member Reports:
BOE Member Reports – Review Policies GCRG, GCRGA, and Regulation CGRAG-R
A motion was made by Matzke to eliminate a part of the current language of policy GCRG and substitute the following language, “Please refer to classified handbook for policies.” Policy GCRGA language to be eliminated. The motion was seconded by Ron Yoder. Approved 7-0
Principal’s Report: (Written reports are attached with the official minutes in the district office)
Winter –
The Art Trip previously approved has been cancelled due to lack of qualifying number of participants.
Two students qualified for CFL.
Due to weather conditions, the musical was held on December 15 and 16.
Some of the high school faculty and staff met with the architects.
The high school will be hosting the Regional Scholar’s Bowl on January 31. Judges and Moderators are needed.
Lindstrom-
Under review – the possibility of loaning out football helmets and shoulder pads for a fee.
Currently, 45 junior high boys are out for basketball. A third coach has been requested.
The Booster Club contributed $800 towards charter buses used for the football team traveling to Hutchinson for the state tournament.
The possibility of adding cross country as an option for junior high students is being discussed.
Pegram –
Due to construction at the grade school, drop off and pick up of the students has been changed.
Upcoming events for the grade school include: Mrs. Postier playing the accordian for Christmas carols; 1st Grade and 2nd Grade Music Programs; 5th Grade Band to perform during lunch; 5th Grade Science Biomes and activities on display by the library; Mrs. Fleming centered her lessons around bullying. Older classroom buddies taught lessons to the younger students.
Howser –
16 applicants applied for the para position.
Student Improvement Team (SIT) attended a conference.
Superintendent Report/BOE Discussion:
Freeman –
Need 2 current BOE members to be on the Negotiations Committee. A two day training is available for BOE members. February 1 is the deadline for negotiations issues letter.
Prior Discussion:
Long Term Goals: Communication with patrons, sign up to staff a table at an event.
Negotiations Team: Sam Grant and Cindy Hawkins, Ron Yoder (alternate)
New Discussion:
- Future Plans for 403 (b) administration: Dr. Freeman discussed options
B O A R D A C T I O N I T E M S
A1 Contract for Controls System
Susan Runyan with the motion to approve the contract with EPM to install controls in our elementary building project at a cost of $99,402.66, Cindy Hawkins with the second. Approved 5-2 Sam Grant and Cindy Hill disapproved.
A2 Contract for Cabling and Intercom
The BOE approve the contract with Professional Fire Alarms to install cabling for phone and data and to upgrade the intercom system in our elementary building project at a cost of $19,632. Hill with the motion, Grant with the second. Approved 7-0
A3 Change Order Authorization
The BOE approve a limit of $10,000 of authorization for the superintendent regarding change orders on the district building projects. Motion to approve by Cindy Hawkins, Matzke with the second. Approved 7-0.
A4 Administrator Early Retirement
Approve applying negotiated agreement language regarding early notice compensation to administrators.
Cindy Hawkins made the motion to approve. Sam Grant with the second. Approved 7-0
A5 Administrator Tuition Reimbursement
Approve applying negotiated agreement language regarding tuition reimbursement to administrators. Yoder
with the motion to approve. Runyan with the second. Approve 7-0
A6 National Convention
Approve Kevin Brokaw’s participation in the NECC Conference. Runyan made the motion to approve, Grant
with the second. Approved 7-0
A7 Bullying Plan and Procedures
The BOE approve the Bullying plan and procedures as presented. Hawkins with the motion, Grant seconded.
Approved 7-0
A8 Kleinfelder for testing structural concrete and construction related services for the elementary construction
Approve Kleinfelder for testing services at a cost of $37,500 for elementary building project. Motion made by Hill, Yoder with second. 7-0
A9 Change order for additional asphalt work
Approve the order for additional asphalt work for $21,266.21. Cindy Hill with the motion to approve, Matzke with the second. Approve 7-0
E X E C U T I V E S E S S I O N
There was a 5-minute break.
At 7:50 pm Hawkins made a motion to go into executive session for 10 minutes. Wichman seconded the motion.
The board moved to go into executive session for the purpose of discussing personnel matters for non-elected personnel and that the board return to the open meeting at 8:00 pm in this room. The executive session is required due to protect the privacy interests of an identifiable individual. Approved 7-0
The board returned to the regular meeting at 8:01 pm. A motion was made by Hawkins with a second by Wichman to go into executive session for an additional 10 minutes beginning at 8:02 pm. Approved 7-0
The board returned to the regular meeting at 8:13 pm.
Adjournment- Matzke made a motion to adjourn the meeting and Grant seconded. Approved 7-0
Meeting adjourned at 8:14 pm.
______________________________ ___________________________________
Susan Runyan, Board President Lori Campbell, Board Clerk
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Dated
December board minutes released
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